FACILITY USE POLICIES for MAIN BUILDING
SECTION ONE: Description of the Facility and Allowable Use
The facility use permit is for the use of the following areas ONLY:
1. The main interior lobby/display area and public restrooms. This space is approximately
800 square feet (26 ft X 36 ft). The two triangular display panels are movable to the
corners of the space. The couches may be moved against the walls, but cannot be removed
from the space. The "Close Up Corner" and sales space are off limits. Only main
counter area may be used by request. Candy counter and beverage table cannot be cleared.
2. The exterior deck. Please be aware that the public may use the exterior at all hours.
The walkways to the trailhead may not be closed off. Barbeque use requires a separate
permit.
3. All administrative areas are off limits. No cooking or food preparation is allowed in
the kitchen, because the facility does not have a health permit from the Municipality. All
food must be pre-prepared or catered and must be brought in through the main entrance
door. The permitee is responsible for notifying caterers of these policies.
4. Excessively loud music is not permitted inside or outside the facility.
5. The facility is available for non-profit organizations only or for special Nature
Center permitted events only. The main building is not available during hours open to the
public or when staff or volunteer training is taking place. A group may use the facility
no earlier than 8am and no later than 11pm.
SECTION TWO: Use of the Facility By the Permitee
The permitee agrees that the facility:
1. Shall not be used for any illegal purposes
2. Shall not be used in any manner for which it was not designated or built. Maximum
allowable building occupancy is 75 occupants.
3. Shall not be used in a negligent manner.
4. Will not be used by any other persons without the permission of the manager.
5. Will be left in the same state as it was obtained, i.e. carpet in the same condition,
displays in the same condition, etc. Any repairs needed for damage caused by the permitee
will be paid by the permitee and any significant stains to the carpet will require
forfeiture of the cleaning deposit.
6. Will be free of alcohol unless stipulated at the time of the agreement by the permitee.
The Eagle River Nature Center is required to obtain written approval from the Director of
the Alaska State Parks if alcohol is to be served.
SECTION THREE: Permit Fees
$75.00 cleaning deposit must be obtained to secure the date of the permit. This deposit
will be forfeited in the event of a cancellation up to seven calendar days prior to the
permit date. The manager shall return $50.00 of the deposit if cancellation is made 8
calendar days prior to the permit date. The deposit will be returned after the facility
has been inspected by the manager for any damage (see above Section Two (f)).
$25.00 per hour for non-profit groups/organizations. Full payment must be received 5 days
prior to facility use. Payment may be made by cash, check or credit card (Visa or
MasterCard only). This fee includes set-up and clean-up time.
SECTION FOUR: Permitee Access to the Facility and Security
The permitee is required to contact the center manager at 694-2108 to arrange access to the facility. In most cases the permitee will be required to obtain a key from the Nature Center 24 hours prior to use.
SECTION FIVE: Indemnification
The permitee shall indemnify, hold harmless and defend the manager from and against any claim of or liability for error, omission, or negligent act of the permitee under this permit. The permitee shall not be required to indemnify the manager for a claim of or liability for the independent negligence of the manager. If there is a claim of or liability for the joint negligent error or mission of the permitee and the independent negligence of the manager, the indemnification and hold harmless obligation shall be apportioned on a comparative fault basis. "Permitee" and "manager" as used in the stipulation include members of the permitee's party and the employees, agents and other contractors who are directly responsible, respectively, to each. The term " independent negligence" means other than the manager's decision to permit the permitee.
SECTION SIX: Facility Closing Instructions
The permitee is responsible for arranging the cleaning and securing the facility when
finished with its use. The following must be completed:
· Windows and main doors secured before leaving the building. Arrangements for key must
be made with the manager.
· Trash disposed in waste containers and full bags tied and left near back door. No more
than 4 large 55 gallon trash bags are allowed. All additional bags must be removed by
renter.
· Carpet cleaned as required per agreement (same condition).
· Surfaces cleaned (which were used).
· Restrooms left in same condition.
· Folding tables and chairs folded and stacked near front counter.
· Stove properly secured and safe if used.
· All lights switched off.
· All personal belongings collected.
· Key dropped in parking fee box at main entrance (outside) after building has been
checked and secured.
A non-profit friends group takes care of this facility.
Thank you for helping us keep it clean.
Eagle River Nature Center ¨ www.ernc.org ¨ E-mail: info@ernc.org
32750 Eagle River Road Eagle River, AK 99577 (907) 694-2108